Guidelines on the Utilization of Grants (2010-2011)

RVM (SSA), Hyderabad, A.P

Guidelines on the Utilization of Grants (2010-2011)

1. MRC Grant :
(90,000/- for MRC per annum)

1. Contingent grant - 50,000/-
2. T.A & Meetings - 30,000/-
3. TLM Grant - 10,000/-

2. School Complex Grant :
(25,000/- for Complex per annum)

1. Contingent grant - 10,000/-
2. T.A & Meetings - 12,000/-
3. TLM Grant - 3,000/-

3. Teacher Grant : (500/- for Teacher per annum)

1. 50% of grants to be utilized for temporary TLM and 50%for permanent  TLM.
2. Xeroxing of TLM, Question Papers, etc.
3. Every teacher should prepare the list of required material and submit the same to the HM.
4. The material procured to be finalized by conducting a meeting with HM and all teachers.
5. Material procured by the teacher should be displayed in the school complex meeting also.

4. School Grant :
(5,000/- for Primary School per annum)
(12,000/- for Upper Primary School per annum)
(7,000/- for Upper Primary Secssion in High School per annum)

1. During the current year Upper Primary School having I to VII Classes were considered as two  schools i.e Primary School (I to V) and Upper Primary School  (VI to VII) for sanction of School Grant.      Hence, an amount of Rs. 12000/- (Rs. 5000/- for PS + Rs. 7000/- for UPS)  was sanctioned. Therefore,an amount of Rs. 12000/- has to be released to Upper Primary Schools (I to VII Classes) towards School Grant.
2. priority shall be given to utilize School Grant to take up internal wiring for Electrification as per norms communicated.
3. The 50% of School Grant which was allocated for purchase of Library Books  during 2009-10 plus balance amount if any available under this item shall be utilized first for internal wiring. The additional requirement of funds after exhausting the balances may be met from the School Grant released during this year.

      Savings if any after doing internal wiring the amount may be utilized for the

      following item:-

1. Purchase of Library Books from 50% of Grant released during this year.
2. The School which already have power supply may utilize School Grant for the following items.
3. Payments of arrears of electricity bills.
4. Payments of monthly electricity bills.
5. Procurement of 12 Trays for preserving the SLIM cards class- wise and subject -wise.
6. Stationary, Xeroxing, Procurement of Radio and minor repairs of Radio, TV, Procurement of library books, children literature etc. 

5. Maintenance Grant :
(5,000/- for Upto 3 Class rooms er annum)
(10,000/- for Above 3 Class rooms er annum)

1. The Maintenance Grants shall be released @  Rs. 5000/- to the schools having upto 3 classrooms and @ Rs. 10,000/- to the schools having more than 3 classrooms as per the budget approved in AWP&B 2010-11. But it should not exceed  Rs. 7500/-per school  on an average. The grant shall be utilized on the

           following items as per the priority shown bellow:-

1.  Utilizing the grant towards the cost of electricity connection and meter charges.
2. During the review meetings held by the Principal Secretary with some of the District Collectors, a decision was taken to utilize the maintenance grants  towards maintenance of toilets. Hence, an amount not exceeding Rs.400/- per month may be spent towards maintenance of toilets. However the charges may be decided by calling tenders based on the no.of toilets duly taking the approval of the District Collector.
3. Minor repairs to floor, roof, compound wall, gate, furniture etc.

6. General guidelines :

1. All types of grants shall be released in the beginning of the Academic year i.e. during June, July of the year. As per Implementation Plan.
2. The SMC shall make resolutions to utilize all types of grants on the above mentioned items and resolutions shall be minuted accordingly.
3. Social audit shall be done by AMC on utilization of grants.
4. Stock and Issue Registers shall be maintained for the items procured and utilized.
5. Expenditure and balance available shall displayed on the notice board.
6. Discussion on utilization of grants shall be discussed in the AMC meetings.
7. Cash book and vouchers shall be maintained for all the transactions
8. The DIET, DPO staff and MRPs, MEO shall monitor the utilization of grants and record in the academic guidance register and furnish report to the monitoring observations.
9. The State Level Observers shall also visit sample schools, MRCs and School Complexes and observe the utilization of grants and recommend appropriate measures and action.