PREPARING PRC BILL FOR MULTIPLE EMPLOYEES

I am very glad to see that DTA gave us an opportunity to prepare PRC bill for multiple employees online. This makes us life easy to prepare the bill for a group of employees for instance 20 or 30. The Drawing and disbursing will also be pleased to know that the number of signatures will decrease considerably. The process is very easy. I will explain you the steps to prepare bill for multiple employees. 

• Log into your DDO'S website with your ddo code and password
• Click on the PRC details entry
• Enter all the required data and click submit. Kindly note that each and every change can be done for instance you can change the HRA rates, include promotion fixation, add Automatic Advancement Scheme in between and also Loss of Pay or Half Pay leave.
• After entering all the relevant data go to another employee. Don't click on the bill preparation tab and don't press submit button.
• Enter all the data of the employees, you wish to exercise Pay Revision. It is advisable to take out the printouts of Option form, Appendix-1, Appendix-2, Fixation Arrears and Proceedings while you enter the data.
• After giving option to the selected employees, click on the tab PRC Bill, just below the PRC details entry tab. There you can see a title PRC BILL FOR MULTIPLE EMPLOYEES.
• Select Bill ID and the list of employees you wish to exercise PRC will appear.
• Check the box against the employees and click submit
• Your bill will be accepted and Form-47 and schedules for the selected employees will be generated. kindly note that the page is to be saved immediately, otherwise it won't appear again. My advise is to take print outs of the Form-47 and schedules immediately or copy and paste them onto a word document for future use.
• Bank Annexures, FORM-101, PAPER TOKEN ARE TO BE PREPARED SEPERATELY.
• Prepare an abstract in Excel format showing the Basic Pay, Allowance, DA, HRA, Deductions and add it to your bill for easy processing at the Sub-treasury.
• Put all the inner sheets between Form-47 , budget sheet and attach all the necessary schedules and bank annexures and submit at the treasury.